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Download Gmail Emails to Computer by Learning Quick Methods

Shubham Dixit   
Published: Oct 3, 2023 • Download • 5 Min Read

Download Gmail Emails to Computer

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Overview: The need to download Gmail emails to computer is easy to accomplish by simply applying the manual method via a Gmail account. Make sure the method you use doesn’t take a lot of time to export the files. Also, ensure the safety of the data during the transfer with the help of smart tricks.

Whenever there comes a query regarding the export of emails to a local device, mainly the reason of safety is involved.

Even though the cloud offers the benefit of accessing data from any location, at any time, from any device, it doesn’t provide full security.

Users learn how to download all Gmail emails to computer because everybody knows that the data that the cloud stores is accessible by everyone.

This becomes an issue of security which is important for every user to keep a check on the data including sensitive information.

These reasons include the issues of hacking, virus intrusions, malware attacks like ransomware, & accidental deletion as well.

For those who want to keep the data safe from all these errors, here we are explaining the steps to backup Gmail emails to hard drive.

Which Methods to Apply to Download Gmail Emails to Computer?

You must have heard about the Google Takeout Tool or read about it while searching for methods. This tool is a utility that Google provides for downloading emails from your mailbox whenever the need be.

After successful completion of the process, you can download and open Google Takeout files on your system.
We’ll find out about the steps & the drawbacks or advantages that these methods have.

Using Google Takeout Tool to Download All Gmail Emails to Computer

Execute these steps:

1. Log in to your Gmail account and click on the Data & Privacy option.

2. Scroll down and select the Download your Data option.

3. Click on the Deselect all option and go to the Mail section.

4. Choose the folders you want to export from the Mails.

5. Then, click on Next Step option for further steps.

6. Select the Destination, File type & size, and Frequency of the export.

7. Hit the Create Export button to start the procedure.

After that, you will see a notification below that the procedure to download Gmail emails to computer may take hours or days to complete.

Drawbacks of Using Manual Method

  • The tool backup the Gmail email account in MBOX format and there can be an issue of file size limitation during the export.
  • It is also clear from the above-mentioned statement that the method takes a lot of time for downloading the data.
  • There is also an issue of folder structure maintenance as there is no guarantee that the hierarchy is kept the same.
  • Also, a single error can lead to data loss situations.

Download Single Gmail Email to Computer – Best for Selected Messages

This method is suitable for you only if you want to download a selective number of emails from Gmail. This is because it involves a one-by-one download of Gmail emails. If you are planning to download 100s of emails, then it will take a lot of time and effort.

To download emails, execute the following steps:

  1. Sign in to your Gmail account and open the message that you want to download.
  2. Click on the More icon (3 dots) on the top right-hand corner.
  3. Finally, click on the Download message.

All your messages will be downloaded in EML file format. You need a compatible desktop application to open those EML messages.

Also Read: This article explains a detailed guide to import EML files into Outlook.

This procedure is only suitable for a selected number of messages. If you are having a large number of emails for download, then opt for the professional solution discussed below.

Can You Download Gmail Emails to Your Computer Using Expert Suggested Utility?

Yes, the utility is offered by 3Steps Software that is available for both Windows & Mac OS machines.

The software is capable of downloading emails on the local device in desired file format according to the user’s desire. Using this tool, users get the option to export Gmail emails to PST format as well.

The tool can overcome all the limitations of the manual method. It is built with algorithms that enhance the working of the procedure.

Users having trouble understanding the manual procedure can use this software for a simple operation.

Other Possible Reasons Why Users Prefer to Save Messages

Apart from security reasons, there is another benefit of downloading the data on the local machine.

We know that the data stored on the cloud is only accessible if there is active internet connectivity available.

If there is no internet connection and you ever need to access the data, having copies on the local storage can help you with offline accessibility.

Final Analysis

With the help of the methods explained in this article to download Gmail emails to computer, users can easily overcome any error or issue that they might face due to the universal accessibility of the cloud.

The reasons for the same are described in the beginning. The tool for backup is a great solution without any limitations blocking the user’s requirements.

By Shubham Dixit

Shubham is a distinguished subject matter expert and accomplished author with an unparalleled understanding of technology. With a deep-rooted passion for all things tech-related, Shubham brings a wealth of knowledge and expertise to their written works.