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Save Outlook Email to HTML | Here are Two Ways to Do It Quickly

Shubham Dixit   
Published: Oct 3, 2023 • Save • 4 Min Read

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There are many users who want to view their emails in HTML Viewer and for this they looking for a solution that easily save Outlook email to HTML. Now, if you are one of the users who seek the same then you are in the right place.

Here in this blog, we are going to elaborate on the best possible way to download Outlook emails to HTML. So keep reading the write-up or save it as a bookmark for future reference.

Now before going toward the solution part let’s have a brief look at HTML format and why users want this conversion? So first start with the HTML file format!

Know About HTML File

Well, HTML stands for Hyper Markup Language, it is basically the standard markup language that is used for creating web pages. When we have to create a document, that consist of various fonts, design, and colors then it is one of the most preferable file formats.

Now, after knowing about the HTML, let’s move toward the reason that forces users to this conversion.

Reason Why Users Want to Save Outlook Email to HTML

This method of saving emails as HTML enables users to access Outlook emails in nearly all browsers. All HTML files may be opened in web browsers since HTML is utilized in online sites. So, after you’ve converted your Outlook emails to HTML, you’ll be able to open them on any system that doesn’t have Outlook installed. In addition, the HTML file is utilized to backup Outlook emails.

Well now, we know all details about the HTML and why users want this conversion. So, now let’s move toward the solution part.

How to Save Outlook Email to HTML

Here in this section, we are going to discuss the free method that will easily complete the same. So if you looking for a free option, then is the best option for you.

1. Start the Microsoft Outlook application on your computer.

2. Open the email that you wish to save as an HTML file.

3. Go to the File menu and select “File Save As.” On the screen, a new window will appear.

4. Navigate to the location where you wish to store Outlook emails as HTML.

5. In the “File Name” dialogue box, confirm the file name. By default, the topic of the email is produced. If
you want to alter the file name, just replace the default file name in the dialogue box.

6. Now, from the “File Save As” menu, choose HTML.

7. Continue to convert Outlook email to HTML by clicking Save.

That’s it, the manual method end here, and once the task is over you will be able to see all your Outlook emails to HTML. But the process has certain limitations and in the upcoming section, we are going to discuss some of them.

Drawback of the Manual Method

The first limitation of this method is that it is very time-winded and the reason behind this is the one-by-one method. Yes in the above manual method to save Outlook email to HTML you have to save particular emails one by one until your requirement is not over.

Also sometimes you may lose the document or email integrity during the saving process because it is not made especially for this conversion process.

Now, the question is what is the best option that will complete this process without losing data integrity and easily do this conversion task.

The Best and Most Effective Way to Save Outlook Email to Outlook

Well if you are also looking for the best option, then here in this section we are going to discuss one of the best tool that will easily be done this task.

3Steps Software is the perfect choice for anyone who looking for the most reliable solution to download Outlook emails to HTML. This tool is capable to complete this conversion process in batch without losing a single bit of data and data integrity of your Outlook emails.

In addition, the tool is not only for HTML conversion the tool is also capable to save Outlook emails to different file formats.

Ending Notes

So, whatever your reasons for this conversion, if you are looking for the right and effective solution to complete this task without any hassle. Then here in this blog, we have discussed two best approaches to save Outlook email to HTML. Now, it is up to you to choose the right method for you as per your requirement.

By Shubham Dixit

Shubham is a distinguished subject matter expert and accomplished author with an unparalleled understanding of technology. With a deep-rooted passion for all things tech-related, Shubham brings a wealth of knowledge and expertise to their written works.