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How can I Save Outlook Email to .MSG? Simple Tips & Tricks

Shubham Dixit   
Published: Oct 3, 2023 • Save • 4 Min Read

save outlook email to .msg

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Overview: This article elucidates the efficient ways to save Outlook email to .msg file format in a hassle-free manner.

As the cybercrimes are increasing with each passing day so is the awareness of our users. Being data security is the prime concern, users also want to organize and manage it in a proper manner.

MS Outlook comes into the picture as it serves all the requirements and provides an utmost safe environment. But there are times when users wish to save Outlook email as MSG file format. In the next section of the blog, we are mentioning a user query to make it even clearer.

There are approx. of 7 thousand Outlook email messages and I have been given a task to filter out some of them. As a result, I have decided to save them as a single message but I am worried as there is no way to perform this task in bulk mode. Please help me find a suitable solution to this and thanks in advance.

MSG file format is supported by the MS Outlook application that entails the messages saved and created in them. It comprises information like the address of the sender and receiver, date, subject, and body of the message. Only the applications functional with .msg format can read the messages.

Why MSG is Preferred over Outlook Emails

The below section of the blog consists of the reasons why users tend to save multiple Outlook emails into MSG format.

  • Predefined size limitations of the PST file, so there are high chances of data corruption.
  • One can create a backup to save multiple Outlook emails, but it is not advised by the experts as it might corrupt.
  • It becomes really tiresome to send the selected email messages.

How to Save Outlook Email to .MSG Format?

  • The first step is to create a new folder at the desired location on your local machine.
  • Secondly, open MS Outlook and go to the Inbox where your emails are saved.
  • The next step is to choose the emails that you wish to save into MSG file format.
  • Afterward, select the emails one-by-one >> then drag-and-drop them into the newly created folder.

This is how you can save Outlook message as MSG file.

Keep in mind: A user has to repeat this step every time he/she wants to save an email into MSG. Also, this method is only functional if you have MS Outlook installed and configured on your system.

Shortcomings to Manually Save Outlook Emails into MSG

  1. It is a time-consuming process as every time one has to repeat all the steps.
  2. No inbuilt functionality to save multiple files at once.
  3. It is obligatory to have MS Outlook installed and configured properly on the system.
  4. Technical assistance is required to avoid any data loss or inconsistency.

Save Outlook Email to .MSG – In Bulk Mode

The method discussed above can be used only if you have a less number of files that has to be saved into MSG format. So, basically, this is not suitable for the users having a large number of Outlook emails.
So, to overcome all such drawbacks, use the expert-recommended 3 Steps Software. This impeccable utility is capable to save multiple messages at once without any data duplicity. Other than this, it is capable to transfer corrupted or password-protected files in a hassle-free manner.

Also, there is no need to install any other supporting application like Microsoft Outlook. Also, it ensures that there will be no data manipulation or alteration and it will also retain the folder structure intact.

The Final Verdict

After analyzing the issues faced by our users while working on the manual method. We have discussed the best alternative solution to save Outlook email to .msg file format in bulk mode. Also, they can avail a free trial version without spending any money on it.

Keep Reading: Methods to Save multiple Outlook emails as PDF file format.

By Shubham Dixit

Shubham is a distinguished subject matter expert and accomplished author with an unparalleled understanding of technology. With a deep-rooted passion for all things tech-related, Shubham brings a wealth of knowledge and expertise to their written works.