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Convert Outlook Message Format to PDF Format – Trusted Ways

Shubham Dixit   
Published: Oct 3, 2023 • Convert • 4 Min Read

Outlook Message Format to PDF

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In this guide, you will learn the ways to convert Outlook message format to PDF documents. The procedures we are going to discuss are safe, simple, and trustworthy in their execution.

An Outlook message file is a file type that was created specifically for Microsoft Outlook and is used to save a single email. A message file in Outlook can include basic ASCII text, the primary message content, header information, and many other things. It is possible that it is encoded in Binary, and is considered a document file.

An Outlook message file is a type of email message file that is linked with the Microsoft Outlook email application. If an attachment is attached to an email, it will be kept in the consolidated Outlook message file as well as the email.

A PDF file is an abbreviation for Portable Document Format, and as its name implies, it is a file containing a document. The PDF file preserves all of the characteristics of a printed document, and it may be printed, viewed, or forwarded to another individual. A user can find the complete explanation of every concept, including graphics, exact resolution, etc. in this document. This file extension was originally created by Adobe Corporation.

The above section explains both the Outlook message file and the PDF file format. Now, let’s take a look at why users require this form of conversion.

Why Users Convert Outlook Message Format to PDF

  • By deleting the Outlook Message files that are on their PCs, users can significantly reduce the size of their email service.
  • Additionally, the user has the option of saving critical Outlook Message files in a designated folder for future reference.
  • The most important point to consider is that PDF files are mostly employed in forensic and legal investigations.
  • Depending on the circumstances, one can also use the PDF file format as a legally binding document in some scenarios.
  • Provides options for securing the content and the entire document, such as watermarks, passwords, or digital signatures.

How to Convert Outlook Message File to PDF Document Format?

A user can attain this process either manually, or by using an expert solution. We’ll go through each one in-depth below.

Manually Convert Outlook Message as PDF Format

  • Open an MSG file in Microsoft Outlook or any Outlook email.

click on open with to convert Outlook Message Format to PDF

  • Then, navigate to the File menu in Outlook.

click on File

  • Here, you have to click on the Save As option from the File menu on the top left corner of the screen.

click save as to convert outlook message format to pdf

  • Now save the file in the .html format in the location of your choice.


  • Using your browser, navigate to that site and right-click on the.html formatted file, and select “Open with MS Word.”
  • Then, in Microsoft Word, go to the File menu and pick the Save As option.

save as option

  • Choose the .pdf format to save the file in the PDF format, if necessary.

choose pdf

Limitations of the Free Method

The procedure shown above is excellent for those who only need to convert a single Outlook message. However, if you have hundreds of thousands of Outlook message files, this operation will fail. In addition, as you can see, it is a highly time-consuming operation that does not permit mass conversion.

Convert Outlook Message Format to PDF – Using Expert Method

One can easily accomplish this task with the assistance of a third-party service. The 3Steps Software is the one that comes highly recommended. This application is capable of overcoming any limits. It is possible to convert thousands of Outlook message files to PDF, preserving all of the attributes, with this application. Additionally, it retains all of the attributes at all times. The software offers a complete list of advanced features that make it the best and unique.

The Conclusion

The information in the preceding article is beneficial to users who need to convert the Outlook message format to PDF. In this section, we discussed many approaches to doing this work. We recommend that you select the option that best meets your requirements. So, if you have similar needs, please go with the solutions described above.
Also, for any concerns, you can contact us anytime.

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By Shubham Dixit

Shubham is a distinguished subject matter expert and accomplished author with an unparalleled understanding of technology. With a deep-rooted passion for all things tech-related, Shubham brings a wealth of knowledge and expertise to their written works.