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Smartly export Exchange mailbox to PST PowerShell & Avoid Errors

Shubham Dixit   
Published: Oct 3, 2023 • Export • 6 Min Read

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Microsoft Exchange Server is a communication & business server that can be used by a single user, a small, medium, or big IT enterprise. It is in use for the past several years & is widely trusted by both technically sound and unsound users worldwide. However, users want to export Exchange mailbox to PST for various reasons. This article is about the same. We are going to know the solution in this article with other helpful information you may need.

Since Exchange server is used all over the world, there is a need to export its emails. What are the reasons for users transferring messages from Exchange using an export procedure? Well, there can be several reasons & it’s not like they are fixed. These reasons are flexible & depend on users’ requirements. Although a major reason is loads of file corruption cases that happened to users in the past. This created trust issues & organizations even suffered losses of millions of dollars.

Prerequisites – Export Exchange Mailbox to PST PowerShell

Now before we begin we must know the prerequisites of this task that users need to perform in order to complete the actual operation.

First of all, users need to assign Mailbox Import Export Role. Open PowerShell & enter the following command & run it to move further in the operation.

New-ManagementRoleAssignment -Role “Mailbox Import Export” -User “Insert User Name”

After this, users need to assign the Read/Write permissions to Enter Exchange Trusted Subsystem. This is crucial for generating the UNC path. Follow the steps below.

Step-1. Create Folder in Exchange >> Right Click >> Choose Properties from the menu.

Step-2. Select Sharing option >> Click on the Advanced Sharing button.

Step-3. Check on Share this folder checkbox >> Click on Permissions.

Step-4. Click Add >> Enter Exchange Trusted Subsystem in the given field.

Step-5. Check Full Control checkbox >> Click on Apply >> Click on OK.

add full control

How to Export Exchange Mailbox to PST with the Help of PowerShell

Now in this section, currently we need to give a command in the PowerShell for starting the export process. Here we need to enter the below-mentioned command & run it.

New-MailboxExportRequest –Mailbox “admin01” -FilePath \\Exch\name.pst -IncludeFolders Inbox

Here users can see that the output file will look something like shown in the image:

resultant file

Users need to enter the name of the mailbox they require to export in “-Mailbox”. Similarly, they need to insert the file path in the “-FilePath” area.

After executing these steps carefully with a single mistake, users can get their desired results. However, the Exchange export mailbox to PST date range facility is not available here. Skipping any of the steps may result in data loss or file corruption. Evidently, just like this, the manual method involves several other risk factors too. All these issues are discussed in the next section.

Export Exchange Mailbox to PST PowerShell – Drawbacks

Opting for the manual method can put you in serious complications. It involves a high degree of risks & possesses various complications. If you want to operate only using the manual method, you should be aware of these drawbacks that can cause you severe damage.

  • File Corruption
    The major issue users face while using the manual method is that they end up corrupting their data files. This is so because of the fragile nature of the PST files. For a user searching the answer to their query, file corruption is a really bad day.
  • Data Loss
    If you’re thinking about what could be worse than file corruption, then you should know data loss. Yes, many users reported cases where they lose their crucial data files. Not having a backup can severely create huge problems here.
  • Time Consuming
    This might not be a direct hit but indirectly it is another major issue users go through. The manual method is slow & thus it consumes more time than what users initially think of. To export Exchange mailbox to PST is a lengthy task without a doubt.
  • Complex Operation
    The manual operation is quite complex. Naive users can not execute heavy PowerShell commands. Moreover, if you are even technically sound, there are some complications that you might not be aware of.

Expert Recommended Out of The Box Solution

Now, if we look closely, only a few solutions are available in the industry that solves this problem from its very root. Even out of which the best possible solution is what IT experts recommend to users worldwide. This smart utility is what distinguishes them from others.

If you are stuck in a similar scenario, 3Steps Software is not going to let you down. They have developed software for such tasks after detailed research on AI & operation technicalities. This solution is the perfect example of an automated approach that we usually talk about. Its ability to reduce users’ efforts & perform tasks automatically is why we call this approach automated to export Exchange mailbox to PST.

Features of the Expert Recommended Solutions

You must be thinking on what grounds should you choose this automated solution. So below is the list of the features this utility holds that can help users execute this task in a better way.

  • Simply export crucial data files from your mailboxes of the Exchange server to the .pst file format.
  • Exchange export mailbox to PST date range wise is possible with this utility. It enables users with selective migration.
  • This utility maintains the folder hierarchy in the resultant files & makes it easy for users to read their data.
  • Reading the configuration of Active Directory is now simpler as the tool auto-detects, scans & loads AD configs.
  • Users can Search the Exchange mailbox within Sub-domain with ease using this advanced feature-rich utility.
  • If you want to perform bulk data migration using this advanced software then it is fully capable of doing so in minimum time.
  • It supports all versions of the Exchange server & Windows Operating system making it flexible for users.

If you opt for the automated approach, then you don’t need to export Exchange mailbox to PST PowerShell. It makes the entire work simplified along with increasing productivity.

The Bottom Line Is…

Now that we are at the end of this article, we are assuming that all of the readers are now capable of executing this operation by themselves without facing difficulties. The manual method is & that is why users are requested to pay extra attention while operating the task through the manual solution.

If you want to export Exchange mailbox to PST, the manual method may not be the optimum choice. according to several IT experts & Microsoft’s MVPs, 3Steps Software is the perfect solution to various users in terms of accuracy, safety & efficiency. So, If you want to save your crucial time, choose wisely.

By Shubham Dixit

Shubham is a distinguished subject matter expert and accomplished author with an unparalleled understanding of technology. With a deep-rooted passion for all things tech-related, Shubham brings a wealth of knowledge and expertise to their written works.