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How to Backup IMAP Account Outlook? Learn Here

Shubham Dixit   
Published: Oct 3, 2023 • Backup • 4 Min Read

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Looking for the solution to backup IMAP account Outlook, then you are in the right place. Here you will get to know the best solution to complete the task. So keep reading the write-up to know the solution or bookmark the solution.

We all know that IMAP stands for Internet Message Access Protocol. It is a protocol that is helpful for synchronizing the email server with the email client. And when we talk about the IMAP benefits then you can see, access, or delete data directly from the device. This action is applied to every device that is configured with that particular IMAP account.

Now, before going towards the solution part let us know why users want backup IMAP data.

Why User Backup IMAP Account

Most companies do not want to lose any of their data, whether it is critical or not. Hence, the older material can be relocated to an archive folder, resulting in the creation of a new archive folder. Data loss can occur as a result of program crashes, malware/virus assaults, physical damage to the computer, data theft via phishing, or human error.

Saving the organization’s data may be a very advantageous activity because if the data is lost and no backup is available for restoration, the business process may collapse.

Now, after knowing the reasoning behind the backup, the question is how to create the backup of the IMAP account. Hence to solve this quest in the upcoming section we are going to elaborate on two easy methods.

So let’s start with the first free method!

How to Backup IMAP Account Outlook

To complete this process we are going to use Outlook Import/Export option. Because using this option you can easily import OST data into PST files. And the best part about the PST file is that you can easily import that PST file to Outlook to see all your data.

1. First open the Outlook application.

2. Now go to the File option and click on it.

3. After this choose the Import/Export option.

import export

4. Once you select the Import/Export option the Import/Export Wizard opens. Here choose Select Export to a file and click on the Next button.

choose export to a file

5. Now, choose the Outlook Data File (.pst) option and click on the Next button.

select PST option for imap backup

6. After this select the IMAP folder that you want to backup and click on the Next button.

choose imap folder

Note: This process only backup mailbox at a time you can not backup multiple files such as contacts, calendars or others folder at a time.

7. Now, select the destination location where you want to save the IMAP data.

backup IMAP data

8. At last click on the Finish button to complete the process.

Drawback of the Manual Method

You can simply backup IMAP mails this way. However, there are certain drawbacks to using manual techniques, such as the possibility of losing data if an error happens. As a result, it is preferable to use a different method to backup IMAP mails.

So the question is, what is the right way to complete this task? Keep reading the write-up to know the best solution.

Best Way to Backup IMAP Account Outlook

Well as we see that the above method has certain limitations that will affect users’ flow. Hence, they are seeking a way to resolve this issue. So to overcome the issue here in this section we are going to introduce one of the most advanced software that can easily complete this task.

3Steps Software is the solution that will help you in order to backup all the IMAP account data. The tool is well capable to save multiple IMAP data in just a few clicks without any hassle. Also, the tool offers no data loss during the process so you will get as same data after the backup process. One of the best features of this tool is that you can backup IMAP data in different file formats. So you are not bound with only PST file format.

The tool was not just developed for the backup process the tool is also capable of preserver the folder hierarchy. Also, the software comes with the date filter and naming convention options.

Wrapping Words

Now, it is time to wrap up the write-up, if you are getting trouble in the backup process and seeking a way for that, then explore this above blog. Here we have discussed two approaches to backup IMAP account Outlook. Now, it is up to you to choose the right method for you as per your requirement.

By Shubham Dixit

Shubham is a distinguished subject matter expert and accomplished author with an unparalleled understanding of technology. With a deep-rooted passion for all things tech-related, Shubham brings a wealth of knowledge and expertise to their written works.